Mastering business email can be a challenge. Complexities and problems are far too common:

Google G Suite works for business email, and we use it ourselves. It is easy, reliable and well supported. A long time ago it used to be free, it now costs $50 USD/mth per user.

And a lot of people are using it.

Google Mail

Google has a lot of different services. The one we are talking about here is called Google G Suite (formerly Google Apps). Google G Suite includes Google Mail – while not as important, it also includes Calendar, Talk and Docs. You can also use Google Mail (gmail) just on its own, however for reasons that will become clear, we recommend you use it as part of Google G Suite. Gmail functions the same whether you use it on its own or as part of Google G Suite.

A Google Mail account via Google G Suite is especially well suited for small business because of:

Google is one of the Big 3 mail providers worldwide (the others are Yahoo and Microsoft – between them they operate over half a billion email accounts). Google have engineers who make plans to keep Google Mail running, fix it if it breaks, and provide support around the clock. While Microsoft and Yahoo have larger numbers of email addresses, the features Google has put together make it better suited for business.

Google G Suite

While Google Mail is the main reason for going with Google G Suite, some other parts of the Google G Suite bundle are very handy.

Google Calendar – a web calendar more convenient than Outlook? Definitely. The Quick Add feature in particular deserves mention. Google Calendar is very practical for teams. You each have your own Google Calendar account, and easily let each other view and/or update calendars.

Google Talk means you have Instant Messaging for your team.

Google Docs means you can use Google’s browser based word processor, spreadsheet and presentation software to create shared documents and spreadsheets for the team. Is it a replacement for MS Word/Excel/Powerpoint? Try them and see, perhaps they take care of 80% of requirements and you only need desktop software for those on your team with special requirements.

Administration is easy. One mail administrator can setup new mail accounts for all your mail addresses at your domain. And this doesn’t have to be one of your team (see below).

Accessibility is simple. Each service is available from a subdomain. So you can have gmail.mydomain.com, calendar.mydomain.com, docs.mydomain.com and so on.

Outlook

You can use Outlook as your mail client with a Google Mail account – if you must. But if you want to simplify your email life, there are several good reasons to consider the Google Mail web interface.

Google Mail and its browser interface make for a very fast experience:

Outlook can be confusing. Multiple mail addresses in particular are hard to follow. Many people seem to find the clean browser interface of Google Mail easier to understand.

You really want to have your junk mail filtered at the mail server, not in Outlook (or any other mail client for that matter). So it helps to make it easy to check your junk mail periodically (at least until you have confidence it is working accurately). If you are using a mail client like Outlook, you have to remember to go back to your mail server and check the filtered mail. If you are using Google Mail, it is very easy to check.

Find out more

Check out the Google Marketing materials here:
Features
Online Tour

Setup and Ongoing Support

If you don’t want to do the setup yourself, we can do your setup for you.

MX records. To send your mail to your Google Mail account, your domain’s MX records have to point to Google. If you have an OM4 website on your domain, just log into your site’s dashboard, then click on Domains, then Domain Email Setup. That screen will allow you to set the MX records for Google G Suite for you (no charge for this).

If you aren’t using OM4, many Google G Suite Partners are available to make the MX record changes for you if you provide your domain password to them. Check with the partner before hiring them.

Summary

Google G Suite is an easy way to manage email and calendaring for a small business.

Simplify your email life!

Note we don’t get any fee or commission from Google or Google Partners for the Google G Suite or Partner products/services mentioned here.