Google Apps Setup

Google Apps is a service from Google that allows you to operate Google Mail, Google Calendar and Google Docs at your chosen domain.

The Google Apps (Free) service is for up to 10 users, while the Google Apps for Business account (fee payable) can be used for more than 10 users. Read about the differences between the two editions: Google Apps Editions

Note Google Apps is a service owned and operated by Google – their service may change at any time, and is governed by Google’s Terms of Service.

OM4 can configure Google Apps for your domain.

Overview: use the Brief below to:

  • Specify your business name, contact details and the domain to be used.
  • Specify the email addresses you need, identifying each user’s name and a secondary email address.
  • Specify the administrator (or administrator) of your account.
  • Specify any email aliases (accounts@mysite.com forwards straight to josie@mysite.com) or email lists (info@mysite.com is forwarded to josie@mysite.com, bill@mysite.com).

Scope and Authority: by approving the setup, you are authorising us to:

  • Create a Google Apps account in your organisation’s name and accept the Google Terms of Service on your behalf.
  • Configure DNS settings required for Google Apps.
  • Configure users, nicknames and lists as specified
  • Set up one or more administrator account.
  • Email you instructions on how to access your Google Apps account.

Mail History: If you already have email services on this domain, you may need to consider your email history requirements. Unless agreed separately in writing, our service does *not* include migrating email history from an existing mail server. Many people who use a mail reader such as Outlook download their email from their mail server to their mail reader which means their mail history is stored on their computer. If this is the case, you may not have a requirement to migrate any mail history. If you do need to migrate historical mail from your old mail server, we can help you with this on an hourly rate basis if you advise us of your requirement in advance.

Support: Google Apps is a product hosted and provided by Google and support for it is provided by Google, not OM4. The Google Apps for Business service includes additional support services and a 99.9% uptime guarantee.

Brief

Please complete the following brief to initiate your service.

  • The domain Google Apps is to be configured for.
  • We need this in case we need to call you and clarify your request, and it is recorded as the contact phone number in your Google Apps account
  • This is your alternate email address, separate from your new Google Apps domain email.
  • Organization name for the Google Apps account.
  • Organisation address for Google Apps account
  • For each email user required, enter their First Name, Last Name and email address. For example
    Mary Wilson, mary@yourdomain.com
  • Optionally enter aliases you want configured. For example, the user joe@yourdomain.com might have aliases of jo, joseph and orders configured so emails sent to joe@, jo@, joseph@ and orders@ all go to the main user mailbox.
  • Optionally enter email list addresses together with the users that should receive emails sent to that list. For example, you might have a list for sales@, and include joe and mary in the list so that all emails sent to sales@ are automatically forwarded to joe@ and mary@
    Up to 10 users can be configured in the Google Apps (Free) account. Google Apps for Business supports more than 10 users, and has a fee payable to Google. See Google Apps for details.
    An OM4 Administrator account allows OM4 to login and reset your password if you forget and carry out other support tasks. It does not allow access to your user accounts to read email. You may delete the OM4 Administrator account at any time.
    Name servers for your domain need to be delegated as per these instructions: Domain Name Delegation
    To establish a Google Apps account in your name, we need your authority to accept the Google Apps Terms of Service on your behalf.